院长办公室，文理部 -中科院院长助理

工作分类

  受薪全职(75% -100%)

职位概要

The assistant to the dean role manages the financials for the College of Arts & Sciences, coordinates special projects and aims to increase process effectiveness. Very strong organization and tracking skills are essential to manage the variety of details that come across your desk. 这份工作的很大一部分是“进入数字”,“无论是部门财务, 人数统计, 或者bet365中文的学生. ‹Your relationship-building skills will be hard at work as you regularly meet with and help students, 教师, 和工作人员.

资历总结

This is a diverse and exciting position with a lot of responsibility and authority.

• Very strong organizational and tracking skills are essential to manage the variety of details that come across your desk


• The ability to adapt well to varying workstyles is essential


• The ability to communicate clearly and effectively is essential


• Expertise with Excel (including pivot tables) is important; experience with Word, 演示文稿, 和Outlook优先


• Experience with financial documents and processes is preferred

Must be a Seventh-day Adventist in good and regular standing.

职责与责任

基本职责 包括以下内容. 其他职责可能会被分配.

预算经理和人力资源联络员(60%)

• Preparing materials for and attending all CAS pre-budget and annual meetings with department chairs and financial administration


• Providing recommendations to CAS dean for budget line changes


• Tracking and communicating to department chairs all budget meeting decisions


• Reviewing monthly statements and HR Expense Reports for all CAS organizations


• Providing on-budget or off-budget feedback to department chairs and dean


• 对所有费用报告进行代理审批, 检查请求, 以及需要院长签名的信用卡交易


• Reviewing new hire paperwork for budgetary concerns and completeness of submission. Help orient staff/教师 to required documentation for new hires and/or incumbent changes


• 作为CAS各部门的备用时钟管理器


• 签署和跟踪年度捐赠奖学金分配


• Researching special budgetary issues (for Finance Admin or depts) as needed


• Working with Finance Administration to provide special reporting for the dean


• Submitting to Finance all financial student items (refunds, charges, and adjustments)


• 根据需要启动年终转帐


• Working directly with CAS study tour directors to prepare and reconcile tour budgets

数据管理和报告(25%)

• Creating the CAS Productivity report for all departments on an annual basis


• Utilize available data sources to create various reports assessing, 例如, credits-generated by departments or 教师 or graduates or majors in a department, 等.


• In collaboration with Banner specialists, request specialized queries as needed


• Assist department chairs in gathering datapoints for use in program review and other special requests

委员会任务(10%)

• 参加每月一次的CAS主席会议


• 参加每月一次的中科院教员会议


• 每月出席财务管理委员会(应邀)


• 每月出席资本开支委员会


• 参加年度电脑采购委员会


• 可指派其他委员会

支持CAS课程改革(5%)

职责可能包括:

• Partnering with the CAS Academic Dean to help prepare materials for the graduate and undergraduate academic policies committees


• Helping the CAS Academic Dean ensure that curriculum/program changes cycle through the correct committees for approval


• Communicating Acalog deadlines and committee schedules to departments


• Oversee updates to the CAS 教师 and adjunct 教师 lists in each year’s bulletin

监管责任

Directly responsible for 招聘 and supervising the CAS Administrative Assistant to the Dean and student employees. 职责包括面试, 招聘, and training employees; planning, 分配, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

资格

教育与经历

• Several years of experience in an office environment; Andrews University experience preferred


• 应该有四年制学位或同等工作经验, 或相关教育和经验的结合


• Must be a skilled multi-tasker, yet maintain attention to detail


• Must have excellent communication skills; ability to speak a language other than English is always helpful in our office


• Must be able to work independently but also know when to ask for more clarification and guidance


• Must work well with diverse groups of students and 教师 


• Should know how to use Microsoft Outlook, Word, Excel, 演示文稿, Adobe, and perform web research


• Experience with financial statements and financial terminology is helpful


• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists


• Ability to interpret a variety of instructions furnished in written, 口服, 图, 或者时间表格式


• 必须能够保密

Must be a Seventh-day Adventist in good and regular standing.

技术能力

技术能力 in (and/or familiarity with) the use of CMS website application, 数据库, 柏克德/ Forvis报告, 横幅的报告, 本科/学位工作优先.

人际互动

• Must have excellent written and 口服 communication skills; ability to speak a language other than English is always helpful in our office


• Must work well with diverse groups of students, 教师, and administrators


• 必须能够保密

物理的要求

在履行这项工作职责的同时, the employee is regularly required to sit and use a computer. 员工经常被要求在bet365中文走动. The employee is occasionally required to stand; climb or balance; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, 距离视力, 颜色视觉, 周边视觉, 深度知觉, 以及调整焦点的能力.

工作环境

You will be working in a moderately quiet office area with occasional interruptions and visitor traffic at different points of the semester. You will be working in an office with a door that can be closed for confidential calls or focused work time.