LEADERSHIP AND EDUC ADMIN - Admin Asst LEAD
Job Classification
Hourly Full-time (35-40)
Position summary
协助准备年度新生迎新活动、领导会议和圆桌会议. 负责管理办公室内的所有行政工作, 通过实施和维护部门制度, procedures, and policies in a timely and organized manner. 协助认证协调员收集数据. Supervise departmental student workers. Support and coordinate adjunct faculty. 管理和支持系主任和教员的行政需求和任命日程. 个人必须适应在开放式办公环境中工作,经常受到干扰, and providing support to faculty, students, and the public, 同时创造一个环境,促进一个愉快和欢迎的气氛.
Qualifications summary
- Administrative Managerial experience required
- Advanced skills in verbal and written English
- Advanced interpersonal and relational skills
- Detailed oriented with good analytical skills a must
- Extremely organized. 较强的多任务处理和时间管理能力
必须是一个信誉良好的基督复临安息日会信徒.
Duties and responsibilities
- 管理系主任、教师和学生的所有部门行政职能.
- Greet students and visitors, 并在提供协助的同时保持愉快和热情的办公氛围.
- 通过日历管理为教师提供行政支持, handling paperwork, answering phones, organizing meetings, and taking minutes.
- 维护FERPA的学生保密标准,同时帮助教师和学生处理所需的表格并根据需要运行报告.
- 监督部门预算,确保每月预算准确、符合预算. 负责订购所有办公用品,设备和评估相关项目. Help chair prepare for annual budget meetings.
- Organize all departmental functions such as; seminars, workshops, luncheons, program meetings, orientations, and Sabbath Lunch graduation party.
- Track all prospective student progress, maintain correspondence via email, phone, and in person, 并回答与项目和申请过程有关的任何问题. 协助协调员安排新学生的招聘和面试.
- 管理系内所有学生的综合考试流程,收集试题, creating exams, and ensuring grading is completed.
- 跟踪所有教师投票公告更改和更新在线系统.
- 制定每学期的课程安排
- 保持学生课程计划的最新和准确,以帮助咨询问题, eliminate class time conflicts.
- 协助认证协调员收集数据.
Supervisory responsibilities
本岗位负责领导学院全体学生工作人员的管理工作, 管理他们的考勤卡并提交工作时间. 同时负责协助兼职教师完成并提交合同. 将他们与资源联系起来,例如为他们的班级订购书籍. Getting technical resources e.g.他们设置了电子邮件,设置了Zoom账户,并为他们的课程订购了工具包和协议.
Qualifications
- 应聘者必须能够承受压力和频繁的干扰, be able to self-regulate behavior and tasks, and have exceptional organizational skills.
- 精通文字处理,图形知识优先. 掌握其他计算机程序知识的能力也很重要.
- Advanced English written skills are essential, as written communication must be done with tact, accuracy and clear/concise expression of ideas. 能够撰写报告、商务信函和程序手册.
- 能够在繁忙的办公环境中与他人进行有效和舒适的沟通,在这种环境中,多种任务和许多干扰是常态,可能会影响截止日期.
- 运用常识执行书面指示的能力, oral or diagram form.
- 有清晰的判断力,即使在没有监督的情况下也能做出快速、准确的决定. 必须能够在请求不明确或模糊的情况下寻求答案.
- 能够在团队合作的环境中工作,并为教务处提供支持, and graduate services coordinator.
- 需要进行打字速度和文字处理能力的技能测试.
必须是一个信誉良好的基督复临安息日会信徒.
Technical competencies
必须能够管理和更新部门网站和社交媒体平台.
必须具备良好的微软办公软件的使用知识, 能够学习AU的内部软件(Banner), iVue, etc.)
Interpersonal interactions
- 了解道德行为和商业惯例,确保自己和他人的行为符合这些标准,并与大学的价值观保持一致.
- 能够与同事建立积极的工作关系, students, and the public.
- Meet the needs of coworkers, students, and the public, by anticipating, understanding, 即使没有明确表达需求,也要做出回应.
- 能够与学校其他部门以及直接同事和学生进行有效的合作,帮助解决问题, 并作出提高部门效率的决定.
- Be a decision maker that can, with appropriate training, assess situations to determine the importance, urgency and risks, 及时做出明确的决定,并为系里和学生的最大利益服务.
- Know how to set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
- Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, 提出建议和/或解决问题.
Physical demands
一个成功的个人将能够满足这里描述的身体要求,以完成这项工作的基本职能. 可以提供合理的便利,使残疾人能够履行基本职能. This job requires the employee to:
-sit for periods of a few hours at a time
-use hands with freedom
-reach out with hands and arms
-stand and walk
-crouch and crawl
-lift and move 50 lbs.
-use a computer and telephone
Work environment
这里描述的环境特征代表了员工在执行这项工作的基本职能时将遇到的情况. 可以提供合理便利,使残疾人士能够履行基本职能.
这种开放式工作环境的噪音水平在中等到高之间波动.